COMMERCIAL TERMS FOR A MANUFACTURING PARTNERSHIP
Quotations, sampling, payment, and shipping — the commercial terms governing every OEM and private label manufacturing relationship.
The Terms Governing Every Manufacturing Relationship
This page sets out the commercial terms between INTAJ SPORTS and international buyers — covering quotations, sampling, production, payment, shipping, and the responsibilities each party carries through an OEM or private label manufacturing program. It applies to B2B export manufacturing only.
How a Manufacturing Relationship Actually Proceeds
Quotations & Pricing
Quotation Validity
Quotations remain valid for the period stated on the quotation document. Quotations not accepted within that period may be revised.
Pricing Assumptions
Quoted prices assume the specifications, quantities, and materials stated in the original inquiry. Changes to any of these may affect final pricing.
Currency
Quotations are issued in the currency stated on the quotation. Currency fluctuations between quotation and order confirmation are not covered by INTAJ SPORTS unless agreed in writing.
Cost Revisions
Material cost changes between quotation and order confirmation may result in a revised quotation, communicated to the buyer before production begins.
Sampling & Product Development
Sample Requests
Sample requests are evaluated against the buyer's tech pack or design reference and confirmed before development begins.
Approval Process
Each sample stage requires written buyer approval before production moves to the next stage of development.
Sample Revisions
Revision rounds are tracked against the original specification. Extensive revisions beyond the agreed scope may affect timeline and cost.
Approval Responsibility
The buyer is responsible for reviewing and approving samples in writing. Bulk production proceeds only against an approved sample.
Orders & Production
Purchase Orders
A confirmed order requires a written purchase order referencing the approved sample, specification, and agreed pricing.
Order Acceptance
Orders are accepted subject to production capacity and material availability at the time of confirmation.
Production Scheduling
Production is scheduled upon order confirmation and advance payment, where applicable, per the agreed payment terms.
Order Amendments
Amendments to a confirmed order may affect production timeline and pricing, and require written agreement from both parties.
Minimum Order Quantities
Standard MOQ
Minimum order quantities apply per style, color, and size set, as stated in the quotation.
Custom Production
Custom specifications outside the standard design library may carry a higher MOQ due to material sourcing requirements.
Private Label MOQ
Private label programs follow the MOQ stated for the specific product category and branding requirements.
OEM MOQ
OEM manufacturing MOQ is confirmed against the buyer's tech pack and material specification before quotation.
Payment Terms
Advance Payment
An advance payment is required to confirm production scheduling, as stated in the order confirmation.
Balance Payment
The balance payment is due prior to shipment release, per the terms agreed at order confirmation.
Banking Charges
Banking and transfer charges on the buyer's side are the buyer's responsibility unless otherwise agreed.
Payment Processing
Production timelines begin from the date payment is confirmed received, not the date of transfer initiation.
Production Lead Times
Estimated Timelines
Lead times are estimated at order confirmation and communicated in writing to the buyer.
Capacity Impact
Concurrent order volume across both facilities may affect scheduling for new orders.
Material Availability
Lead time estimates assume timely availability of approved materials; delays in sourcing may extend timelines.
Approval Dependencies
Delays in buyer sample approval directly extend the overall production timeline.
Quality Assurance & Inspection
Quality Procedures
Production runs under the standard quality checkpoint system applied across all manufacturing divisions, from incoming material to final inspection.
Inspection Process
In-line and final inspection are conducted per the approved sample and specification before any unit is packed.
Sample Conformity
Bulk production is measured against the buyer-approved sample, retained as the production reference.
Shipment Approval
Final inspection and packing verification gate every shipment before dispatch is authorized.
Packaging & Shipping
Packaging Standards
Standard or buyer-specified packaging is applied per the agreed specification, verified before carton packing.
Export Packaging
Export cartons are prepared to standard export specification unless the buyer requests an alternative format.
Freight Arrangements
Shipping terms (FOB, CIF, DDP) are agreed at order confirmation and govern responsibility for freight arrangement.
Logistics Responsibility
Responsibility for freight and customs clearance follows the agreed Incoterm; details are confirmed in the order documentation.
Intellectual Property & Branding
Buyer Logos & Artwork
Logos, artwork, and branding files supplied by the buyer remain the buyer's property and are used solely for the buyer's order.
Brand Ownership
INTAJ SPORTS claims no ownership over buyer brand assets, designs, or private label trademarks.
Design Confidentiality
Buyer-supplied designs and specifications are not shared with third parties or used for unrelated production.
IP Protection
Buyer intellectual property is used only to the extent necessary to fulfill the confirmed order.
Confidentiality & Commercial Information
Buyer Information
Buyer commercial information, including pricing and order volumes, is treated as confidential.
Product Information
Product specifications and development details are not disclosed outside the scope of fulfilling the order.
Development Projects
Private label and OEM development projects are handled under standard confidentiality practice throughout the relationship.
Manufacturing Discussions
Internal manufacturing discussions related to a buyer's order are not shared externally.
Claims & Dispute Resolution
Notification
Quality or quantity claims must be raised in writing within the period specified in the order confirmation.
Resolution Procedure
Claims are reviewed against production and inspection records before a resolution is proposed.
Documentation
Claims should be supported by photographic evidence and reference to the relevant purchase order.
Commercial Disputes
Unresolved disputes are handled through good-faith negotiation between both parties before further action.
Limitation of Liability
Manufacturing Responsibility
INTAJ SPORTS is responsible for production conforming to the buyer-approved sample and specification.
Buyer Responsibility
The buyer is responsible for the accuracy of specifications, artwork, and approvals provided during development.
Commercial Limitations
Liability is limited to the value of the affected order and does not extend to indirect or consequential losses.
Force Majeure
Natural Disasters
Production or shipping delays caused by natural disasters are outside the control of either party.
Government Restrictions
Regulatory or government-imposed restrictions affecting production or export are treated as force majeure events.
Supply Chain Disruptions
Material shortages caused by broader supply chain disruption may affect timelines beyond INTAJ SPORTS' direct control.
Transportation Interruptions
Freight or customs interruptions affecting shipment are not the responsibility of either party under force majeure.
Export Manufacturing Compliance
Export Documentation
Standard export documentation is prepared and provided per the agreed shipping terms.
International Trade Requirements
Production and shipment comply with applicable Pakistani export regulations.
Manufacturing Compliance
Production is carried out under the ISO 9001:2015 quality system and REACH-compliant material sourcing.
Buyer-Side Compliance
Import compliance, duties, and destination-market regulatory requirements remain the buyer's responsibility.
What Clear Commercial Terms Actually Protect
Transparency
Every stage of the commercial relationship is documented, not assumed.
Accountability
Responsibilities are defined for both parties before production begins.
Predictability
Lead times, payment terms, and approval gates are known in advance.
Commercial Clarity
Pricing, MOQ, and revision terms are stated, not negotiated mid-production.
Production Efficiency
Clear terms reduce delays caused by misaligned expectations.
Terms Built for a Working Manufacturing Relationship
These terms exist to keep a manufacturing partnership transparent and predictable — for the first order and every one after it. For questions on any clause before placing an order, contact INTAJ SPORTS directly.
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